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3. Browse the Chart of Accounts |
  
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3. Browse the Chart of Accounts |
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This option lets you quickly view, change or delete account names and balances for many accounts at a time since you can scan through the entire list. This is a convenient way of updating the chart of accounts, however there is no control over any changes made so you have to exercise caution in using this option. Also, although you can see many accounts on the screen at one time, you can only see a few months’ balances for each account, so if you are entering previous months’ balances, the Enter/Edit Chart of Accounts option above is more convenient option. the MONTHAGO00 column is the same as the THIS MONTH field above. See the previous paragraph warning about changing the THIS MONTH column. Monthago01 is the same as the 1 Month Ago field described in the previous paragraph.
Because this screen lets you directly access and change all the information in the chart of accounts database, you will see a warning screen prior to browsing the data. If you expect to make a number of changes to the file, you may want to make a backup of the databases in case you accidently make changes you don’t want to save.
BE VERY CAREFUL! You may accidentally change old totals that cannot be
recalculated. You should make a BACKUP before using this feature. Press Any Key
A sample browse screen is shown below. You can scan up and down by using the <Page Up> and <Page Down> keys and left and right by pressing <Ctrl - →> and <Ctrl - ←>.
ACCT_NO--- ACCT_DESC-------------------------- MONTHAGO00 MONTHAGO01 MONTHAGO02
GENERAL MERCHANDISE 0.00 0.00 0.00
100******* *** CASH 0.00 0.00 0.00
101 Bank 1 Totals 11305.93 11323.92 17302.72
102 Bank 2 Totals 980548.22 980548.22 980675.28
103 Bank 3 Totals 391.71 391.71 391.71
104 Bank 4 Totals 896776.77 896776.77 896776.77
120******* **** ACCOUNTS RECEIVABLE 0.00 0.00 0.00
121 Accounts Receivable Current Bin 13453.02 0.00 0.00
122 Accounts Receivable 30 Days 13490.73 13490.73 25370.78
123 Accounts Receivable 60 Days 21871.54 21871.54 0.00
BROWSE ║<F:>║COA ║Exclusive ║Rec: 220/246 ║ ║Num