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█ Golden Opportunity ♦ Inventory █
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█ 1) Enter/Change/Print a Purchase Order 7) Return Stock to Vendors █
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█ 2) Receive From a Purchase Order 8) Adjust & Transfer Inventory █
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█ 3) Receive Without a Purchase Order 9) Reprice Inventory █
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█ 4) Edit a Received Invoice A) Enter Existing Inventory █
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█ 5) Print Tags for any Inventory Items B) Assemble & Disassemble █
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█ 6) Display an Item Status 0) Return to Main Menu █
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The Inventory section is where you type in new merchandise received from a supplier, enter purchase orders, assemble new items from components in stock, adjust and return inventory and enter your existing inventory when you first begin using the Jewelry Shopkeeper.
The sales section is where inventory is automatically deducted when you enter sales.
You cannot enter inventory until you have set up the inventory Class Codes (sometimes called Categories or Departments). To set up Major and Minor Class Codes, see the Class Codes menu from the System Maintenance menu and the Appendix.
Every inventory item has a SKU (Stock Keeping Unit) number. The SKU number consists of a three-digit or three-letter major class code followed by a five-digit number that is unique within each major class code. Therefore it is possible to have SKU number 151-10045 as well as SKU number 712-10045. Note that if you receive multiples of the same item on the same invoice, they will receive the same SKU number. (if you wish, you can have each individual item a different SKU number, but it’s more work for you if the quantities are large). If you receive the same item (same style number) on different days, they will get different SKU numbers. However, you can always search or print inventory by style number. To enter the inventory that you had in the store before the Jewelry Shopkeeper, you can use the Enter Existing Inventory option. If your existing stock number system is compatible with the SKU number system, you can use your existing stock numbers. Otherwise the program can assign each inventory item a unique number and then print out new tags for you. Using the Enter Existing Inventory screen does not update the accounts payable system.
If you place a formal purchase order with your suppliers, you can type in the orders and print the purchase order. When you receive the shipment, all the details will already be typed in and you need only enter the invoice number and date, then check off how many you received of each item. Enter a Purchase Order does not update the accounts payable system, but you can run reports on outstanding purchase orders to estimate your future cash requirements. When you Receive From a Purchase Order, your accounts payable are directly updated.
Many businesses don’t issue formal purchase orders, and you can type in such shipments from Receive Without a Purchase Order. This option updates your accounts payable immediately.
If you have to return merchandise back the vendor, you should record the return using the Return Stock to Vendors option. This option reduces your inventory, creates a packing slip and updates your accounts payable.
Assembly & Disassembly is used to create finished items from components in stock. The stock level of the components is decreased and the cost of the new piece is calculated. Such pieces can easily be disassembled if needed.