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MONTHEND.V9 |
  
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MONTHEND.V9 |
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MONTHEND.V9
Notes on Month-End Procedures in Jewelry Shopkeeper
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* Specific Note for Version 9 and higher:
Unlike previous versions where the 'Period' number would change after
step 3 of the closing, starting in Version 9 the Period number changes
after step 1 - the Aging. So - even if the Period number has flipped
over to the next month's period number you still need to run the remaining
closing steps.
* See Preliminary notes at the end of this document.
1) MAKE A BACKUP AND PUT IT AWAY. DON'T RE-USE THE BACKUP TAPE OR DISKETTES
AGAIN!! (We recommend you keep at least 25 month-end backup disks)
2) RUN A CLEANUP
3) MAKE SURE ALL OTHER USERS ARE OFF THE SHOPKEEPER!!!
4) SELECT MONTH END CLOSING (choice 8,C)
5) CHOOSE 1 (AGE PAYABLES / A/R)
(even if you don't track A/R or A/P you need to run this step)
6) PRINT STATEMENTS. (choice 2)
(This step is optional. If you don't have A/R customers you will
not need to print statements. Even if you do have A/R customers
it is possible to print the statements after you reset the month
7) RESET THE MONTH (choice 3)
8) When choice 3 is complete a message will say "the month end was
successfully reset. the new period is: 12 (or whatever the new period is)
9) If you have a network, make sure that when others go into the Shop-Pro
the period reads the correct new period number as above.
*** Preliminary Notes ***
Some good reports to run BEFORE closing the month are:
1) Inventory Report [6,5,b=summary - detailed at least quarterly]
2) Accounts Payable [5,2,4; make sure Paid, Unpaid or Both reads: Unpaid]
3) Accounts Receivable [4,4]
4) Layaway Report [1,7] and [2,7]
5) Itemized Sales Report [6,2,3]
** Preliminary Note if you have in-house charge accounts **
If you do have Accounts Receivable customers then it's a good idea
to check that all customers are in balance BEFORE starting the month
end routine.
You can run a utility called CHGBAL to check the customers. Choose
File, Miscellaneous Options, Utility Programs, CHGBAL.