SHOPKEEPER > ACCOUNTING

COAADJ.FAX

It is best to record most of the checks, deposits, general journal

entries, etc before you close the month. However, if there are some

adjustments you wonþt know about for many days, then itþs best to

type in what you can now, then close out.

If there are a few checks, check book adjustments, general journal

entries or accounting adjustments that you donþt know about yet,

you can enter them after you close, in the following period, using

these steps.

1) Enter the adjustment Write the check, enter the

miscellaneous transaction, deposit or general journal entry

[choice 5-5-1 or 5-5-3 or 5-5-5 or 5-5-7]. Make sure the date

you type is from the prior period (see the ending date). The

transaction screen might warn you that the entry wonþt hit the

financial reports, but continue on anyway.

2) Change the Chart of Accounts from a Previous Month If

adjustments are made to previous periods, you will have to

manually adjust the chart of accounts. Choose Enter/Edit Chart

of Accounts [choice 8-5-1] and type in the account number.

When the question: Do you want to enter totals for previous

months? appears, answer Yes.

Note that you will have to calculate the figures. For example,

If you are entering a bank charge of $25.00 for the previous

month, you would need to adjust the MONTHAGO 1 figure by

$25.00. If there were already a figure of $51.00 in there, you

would have to adjust this to $76.00.

Notes: Making a value in an asset account a greater positive number

reflects a greater asset value.

Making a value in a liability account a greater positive number

reflects a greater liability (owing more)

Making a value in an operating expense account a greater positive

number reflects more expenses.